The following information will assist you as you prepare for moving into your Oxford student housing. Please read it carefully and for further information you may visit other pages of our website or contact us at PropertyManager@ParkPlaceRealEstate.net or (513) 523-2015. We look forward to seeing you and having another great year!
Property Management Staff
RENT PAYMENT
You will receive a courtesy reminder for your rent payment, however your lease is your official invoice. Please call our office if you have not received it by July 15th. Rent is due August 1, 2008. Please make your check or money order payable to Park Place Real Estate Management, Inc. or PPREM, Inc. and return to us in the envelope we provide you. Please indicate the address the rent is for on the memo line of your check. It's not necessary to return the courtesy reminder, you may keep it for your records.
The entire first installment of rent for your residence must be PAID IN FULL by August 1, 2008. If any part of the rent is delinquent, we cannot issue keys or allow anyone to move into the property, even if you paid a portion of the rent. You signed a joint lease which means everyone on the lease is responsible for the entire rent to be paid in full.
Financial Aid - If you will be using financial aid to pay your portion of the rent, we must receive official written notice from Miami or your bank prior to August 1, 2008. If we do not receive written notice or you do not have approved alternative payment arrangements, late fees will be applied. Once you are approved for financial aid, we expect your rent payment by September 5, 2008. If we do not receive your financial aid payment by September 5th, then all tenants will be considered delinquent and late fees will be applied.
UTILITIES
It's imperative you PUT THE UTILITY SERVICES FOR YOUR RESIDENCE IN YOUR NAME prior to move-in. If you do not do this, you will not have electric, gas, water, sewer, or trash service for your residence. We strongly recommend you take care of this during the summer to ensure the utilities will be on the day you move-in. Please visit our utility guide for company names and phone numbers.
MOVE-IN DATE
According to your lease, MOVE-IN DAY IS WEDNESDAY, AUGUST 20, 2008 (Miami begins Monday, August 25, 2008). Our office hours are Mon-Fri 9am to 5pm. Please remember as stated in your lease, we cannot accommodate early move-ins or tours of the property during the summer no matter what the circumstance.
KEY PICK-UP
To move into your Oxford residence, please coordinate among yourselves and designate ONE person on the lease to check-in at the rental office - 12 W. Park Place. This person will receive all of the keys for your residence and a welcome bag containing very important tenant information. Again, it's only necessary for ONE person from your group to check-in. To make it simple, we recommend that you assign the first person that arrives in Oxford to check-in for your group.
COMMONLY ASKED QUESTIONS REGARDING MOVE-IN
Can I go through the house or apt. I'm going to be living in during the summer? I want to measure the windows for curtains. Due to safety and liability issues we cannot allow anyone in any property during any non-lease period, such as in the summer.
Can I move in early, before August 20, 2008?
Unfortunately, the answer is no. The summer months are our company's busiest months. We work extremely hard getting all of the properties ready for move-in. We work on the properties in phases. This means we start with maintenance, then painting, and finally cleaning. All of the properties are in the same phase at the same time. We encounter many unexpected issues in the summer which forces us to work on a very regimented schedule and we can't deviate from it. Therefore, no matter what the circumstance, your residence will not be ready until August 20, 2008. If there is some reason you need to be in Oxford prior to August 20th, you will have to make other arrangements.
Can I store my furniture and some of my belongings in the property I'm going to live in next year? We cannot allow you to store your belongings in the property prior to or after the lease term.
I bought a bed from a tenant who lived in the house last year, can I keep it there so I can use it in the fall? Every property must be completely vacant of belongings during the non-leased period. It makes it difficult for us to do the work we need to do when items are left in the property. Any item left in the property will be considered trash and disposed of immediately after move-out unless the resident's of the property signed a renewal lease.
What qualifies as a renewal lease? A renewal lease is when 50% or more of the current tenants will be living in the same property the following school year. For free, renewal tenants are allowed to store their belongings and live in the property over the summer. This may be something you want to consider for the 2009-2010 school year.
What if a roommate does not pay rent, who is responsible for the rent?
Everyone who is currently signed on the lease is responsible for the rent. It's a joint liability lease so every lessee is jointly and severally liable to all terms of the lease. If we do not receive all of 1st semester's rent, then we will not issue keys to your residence.
What happens to the property over the summer?
For new leases (non-renewal leases), the following takes place in your property over the summer. Where needed, we will perform general maintenance, paint, clean, and have the carpets cleaned. We will take any requests you may have for your residence into consideration, however we will make the final determination if your residence will receive or needs any improvements or upgrades. As stated in your lease, you accept the property “as is”, in its current condition, and should not expect anything different other than cleaning, painting, and general maintenance where necessary.
